Software License: What You Need to Know
Most folks in business are aware of how compliance with software licensing can be an uphill task. Things even get more convoluted when you toss in other technologies like cloud and virtualization. You will find the tips in this article useful if avoiding software trouble sounds like something you would want.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A common occurrence is when staff intentionally use pirated software and others who opt to even share software copies hence not obeying the terms and conditions. The best way to keep such trouble at bay is prohibiting employees from installing software without permission.
Virtualization is what most companies are fond of these days and this comes as no surprise as it keeps expenditure down by not having to purchase new hardware every so often. Nonetheless, you need to know there is normally unique terms and conditions that come with server virtualization. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is along the same lines that cloud computing has made license compliance a tricky affair. There are many benefits that come with cloud technology but the party could be brought to an abrupt end should you fail to be cautious. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
Experts say that a substantial number of employees do not deny having shared login details. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. On the flip side, there are vendors that will not be amused with account sharing now that this could count as software piracy. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Proper oversight is necessary when it comes to business and it is no different in this case. If you are wondering how to go about this, it would be good to at all times track the use of software. Having an audit performed once in a while is what the experts advocate for so as to make sure that your vendor never gets you flat footed in this matter.
You will get auditing matters right if you have a central software repository by your side. This can be a big time and money saver as you will be able to easily access all your licenses should the vendor request for an audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Read this in case you need more information about this.